A BI System Opens the Door to Knowledge-based Management

24.10.2019 Protacon博客

BI system converges information scattered across the different systems of a company into a single place in an easy-to-use format.

A Business Intelligence (BI) system enables knowledge-based management. It converges information scattered across the different systems of a company into a single place in an easy-to-use format. It allows efficient analysis of data across system boundaries and utilization in development of the company’s operation.

A BI System Facilitates Knowledge-based Management

A BI system is not the same as knowledge-based management, and knowledge-based management does not always require the use of a BI system.

Knowledge-based management is part of a company culture in which data are actively utilized in decision-making, company development, and creation of new services or products. Clear processes and systems are required for actual implementation of knowledge-based management.

However, in many cases, a company’s existing system infrastructure restricts data management and data are scattered throughout the company. Consequently, not enough comprehensive, accurate, and up-to-date information is available to support or implement knowledge-based management.A BI system acts as a tool allowing knowledge-based management. With the help of a BI system, up-to-date data relevant for corporate decision-making can be compiled from several sources into a format easy to interpret.

It frees up time spent on manual data compilation and significantly enhances the possibilities for data analysis and operation development.

Introduction of a BI system does not mean merely automation of the company’s current reports. It frees up time spent on manual data compilation and significantly enhances the possibilities for data analysis and operation development. The data are in an easily perceivable format and can be dug into better than ever. 

The customizable user rights of a BI system allow providing each employee with the exact data required and with the possibilities for utilization of the data. A BI system also adapts to the company’s changing needs, as new data are accumulated and business requirements evolve.

What to Consider in Implementation of a BI System?

Owing to the BI solution, the company’s data are transparent and everyone can see how its different functions are doing.

A BI system requires an open knowledge-based management culture. Owing to the BI solution, the company’s data are transparent and everyone can see how its different functions are doing. In order for your business to benefit from a BI system, readiness to share information is required. 

The introduction of a BI system does not change corporate management processes – it supports them. However, a precondition to the introduction is that data collection and utilization processes already exist. For example, if the metrics tracked are not reasonable and meaningful for the company, the basis for measurement is lost. In such a case, the BI system will not bring the benefits expected. 

Successful introduction of a BI system requires mapping of the company’s current state and of the needs of knowledge-based management. This way, it is made sure that the solution chosen supports the company’s objectives and brings the desired benefits to knowledge-based management, allowing the solution chosen to serve the company for a long time to come.

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Sari Suominen

Kirjoittaja Sari Suominen

I work at Protacon as a Sales Director of Digital Business and also for the development of the Business Intelligence unit. My passion is knowledge management, sales, growth and service design. Leisure time is spent practising half marathon, golfing and outdoor activities with our dog.